GENERAL RESPONSIBILITIES The administrative officer works with management to ensure proper management of staff, academic and professional records; ensures timely recruitment of students and issuance of transcripts and certificates; coordinates class and trainer allocation; be the liaison between MAJaC and other partners or any other functions assigned by management. DUTIES/RESPONSIBILITIES The Administrative Officer should: ▪Perform administrative works relating to writing appointment, annual leave, suspension and termination letters and copying accounts department for necessary actions on the payroll. ▪Liaise with the accounts office to facilitate easy collection of tuition fees ▪Responsible for reconciling the students master list with the active class registers in collaboration with the DoT and send the reconciled class list to accounts for invoicing. ▪Take part in the student admission/enrollment process ▪Keep proper academic records of students including student files ▪Perform human resources functions by maintaining and keeping up-to-date staff files ▪Maintain proper filing system for the Managing Director and the Director of Training. ▪ Coordinate with trainers to facilitate the production of teaching and learning materials. ▪Liaise with the Director of Training for the timely production of a master timetable ▪Ensure trainers and students are aware of their timetable on time and honour their training schedules by calling to find out. ▪Serve as liaison between MAJaC and academic partners. ▪Ensure Communications Officer regularly updates MAJaC website and SoMe handles ▪Responsible to ensure that student’s portal is up to date in the school management data base system ▪Supervise and assign administrative assistant/s ▪The Administrative Officer reports to Director of Training for any other assignments