Media academy for Journalism and Communication (MAJaC) invites suitable candidates to apply for the post of an Administrative officer. Job Title: Administrative Officer (Full-Time) GENERAL RESPONSIBILITIES The administrative officer works with management to ensure proper management of staff, academic and professional records; ensures timely recruitment of students and issuance of transcripts and certificates; coordinates class and trainer allocation; be the liaison between MAJaC and other partners or any other functions assigned by management. DUTIES/RESPONSIBILITIES The Administrative Officer should: Perform administrative works relating to writing appointment, annual leave, suspension and termination letters and copying accounts department for necessary actions on the payroll. Liaise with the accounts office to facilitate easy collection of tuition fees Responsible for reconciling the students master list with the active class registers in collaboration with the DoT and send the reconciled class list to accounts for invoicing Take part in the student admission/enrollment process Keep proper academic records of students including student files Perform human resources functions by maintaining and keeping up-to-date staff files Maintain proper filing system for the Managing Director and the Director of Training. Coordinate with trainers to facilitate the production of teaching and learning materials Liaise with the Director of Training for the timely production of a master timetable Ensure trainers and students are aware of their timetable on time and honour their training schedules by calling to find out Serve as liaison between MAJaC and academic partners. Ensure Communications Officer regularly updates MAJaC website and SoMe handles Responsible to ensure that student’s portal are up to date in the School management data base system Supervise and assign administrative assistant/s The Administrative Officer reports to Director of Training for any other assignments QUALIFICATIONS The Candidate must have an Advanced Diploma or Diploma in Human Resources Management. He/she should have the ability to work independently with little supervision and must be conversant with Microsoft, Excel and database. EXPERIENCE The candidate should have a proven record of accomplishment and willing to work long hours and at times on holidays He or she should have at least two years’ work experience SALARY: Attractive Deadline for submission of the application is 16th October 2023. Please note that only shortlisted candidates will be contacted for an interview. Start Date: As soon as possible All applications must be addressed to the Managing Director. Applicants can submit their CV, academic and professional documents and an application via email to [email protected] or drop a hard copy at our secretariat in Bakau New Town South, off GNPC Headquarters.