Media academy for Journalism and Communication (MAJaC) invites suitable candidates to apply for the post of an Administrative officer. 

Job Title: Administrative Officer (Full-Time)

GENERAL RESPONSIBILITIES

The administrative officer works with management to ensure proper management of staff, academic and professional records; ensures timely recruitment of students and issuance of transcripts and certificates; coordinates class and trainer allocation; be the liaison between MAJaC and other partners or any other functions assigned by management.

DUTIES/RESPONSIBILITIES

The Administrative Officer should:

• Perform administrative works relating to writing appointment, annual leave, suspension and termination letters and copying accounts department for necessary actions on the payroll.
• Liaise with the accounts office to facilitate easy collection of tuition fees
• Responsible for reconciling the students master list with the active class registers in collaboration with the DoT and send the reconciled class list to accounts for invoicing
• Take part in the student admission/enrollment process
• Keep proper academic records of students including student files
• Perform human resources functions by maintaining and keeping up-to-date staff files
• Maintain proper filing system for the Managing Director and the Director of Training.
• Coordinate with trainers to facilitate the production of teaching and learning materials
• Liaise with the Director of Training for the timely production of a master timetable
• Ensure trainers and students are aware of their timetable on time and honour their training schedules by calling to find out
• Serve as liaison between MAJaC and academic partners.
• Ensure Communications Officer regularly updates MAJaC website and SoMe handles
• Responsible to ensure that student’s portal are up to date in the School management data base system
• Supervise and assign administrative assistant/s
• The Administrative Officer reports to Director of Training for any other assignments
•  

QUALIFICATIONS

The Candidate must have an Advanced Diploma or Diploma in Human Resources Management. He/she should have the ability to work independently with little supervision and must be conversant with Microsoft, Excel and database.

EXPERIENCE

• The candidate should have a proven record of accomplishment and willing to work long hours and at times on holidays
• He or she should have at least two years’ work experience

SALARY: Attractive

Deadline for submission of the application is 16^th October 2023. Please note that only shortlisted candidates will be contacted for an interview.

Start Date: As soon as possible

All applications must be addressed to the Managing Director. Applicants can submit their CV, academic and professional documents and an application via email to [email protected] or drop a hard copy at our secretariat in Bakau New Town South, off GNPC Headquarters.